Importing Booking Data
When you have travel booking information, you can use this function to import those expenses to your report. To import booking data:
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In a new expense report, click Booking Data in the Create a General Expense Item panel.

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In an existing, open expense report, click the Booking Data icon.
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In the list of bookings that appears, select the itinerary that you want to associate to line items for the expense report.
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Click Associate itinerary with line item.
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Complete the additional required fields for the expense line item, and click Save and Enter Another Expense Item. The booking information is added as a line item to your expense report.