Welcome to Apptricity Expense

“Expense” is a term used to describe a single charge incurred while doing business—like a plane ticket, rental car, hotel bill, or meal. Expenses incurred for a common project or a common period of time are grouped together on a single expense report. An expense that is not attached to an expense report is referred to as an unassigned expense.

Expense automates expense reporting from report creation to employee reimbursement, simplifying the entire approval and payment process.

The chart below illustrates the life cycle of an expense report as it moves through this application. There are three main stages.

Create (and submit) Expense Report: Expense speeds up your expense reporting efforts by providing easy-to-use wizard, drop-down menu, split features, drag and drop, and auto-complete.

Company Policies Applied: Prior to submission, Expense automatically applies your organization’s business rules to ensure all the data you enter complies with the policies and procedures in place. Built-in Expense Messages will notify you when you need to take a certain action, helping you understand the cause of the issue and quickly remedy it.

Approval Routing: Once submitted, an expense report is electronically tracked through the Viewing an Expense Report that a user can view anytime. With a few clicks you can see where your expense report is in its life cycle, and if there is any additional action required.

Auditing: Expense allows your organization to specify which expense reports are audited based on an exception or rule. An administrator may decide to audit a certain percentage of expense reports from a particular department, for example, or set up spending allowances in certain categories. Auditing rules can also flag possible duplicate entries to ensure your expense reports are accurate, and save you from unnecessary work.

Accounts Payable: Once approved, expense reports can be automatically routed to your accounts payable system for payment. Payment can then be easily designated for automatic deposit into your designated account, or your organization can cut you a check.